This is the criteria you’ll work towards when completing the Safeguarding Adults in Sport Framework.
If you know what to expect from the Framework, you can think about what to consider before you begin the process.
When working through the Framework, you’ll have to submit evidence indicating where and how you meet the criteria.
You will find a guide to the sort of evidence you might have to gather here. Please note that this list is not exhaustive.
Click on a theme to expand and see the criteria:
Theme 1: Safeguarding Governance
This means demonstrating that safeguarding adults is embedded at a strategic level within the organisation. It also means ensuring that there is clear leadership from the organisation’s board or management committee to promote and steer safeguarding adults.
1. There is clear leadership from the organisation’s board or management committee to promote and steer safeguarding adults.
2. The board or management committee monitors safeguarding activity against an annual action/implementation plan and receives regular updates.
3. The organisation has a Safeguarding Adults Policy in place which is reviewed and updated at least every 2 years and signed off by the board.
4. The organisation has identified a safeguarding adults lead officer and a person who deputises in their absence, and they have been appropriately trained for the role.
5. Roles and responsibilities of staff and volunteers in relation to safeguarding adults are clear and followed. This includes influencing and strengthening safeguarding partnerships.
6. There is a clear demonstration that the organisation knows the agenda of safeguarding adults is being addressed and implemented throughout at all levels, including issues relating to equality, diversity and inclusion.
7. There is a process in place for dealing with complaints.
8. There are policies and procedures in place for preventing and responding to bullying and harassment.
9. Stakeholders and participants are involved to help set the organisation’s direction and agenda on safeguarding adults, ensuring consultation is fed into the organisation’s operational and delivery plans.
Theme 2: Implementation of Adult Safeguarding Responsibility
This will be your opportunity to demonstrate the actions you take to ensure that adult safeguarding is embedded across your organisation. This means that all staff and volunteers need to understand their roles and responsibilities.
1. Staff and volunteers are informed of the organisation’s reporting procedures.
2. There is a clear process for reporting a concern to the adult safeguarding lead or deputy, or to statutory services in some situations.
3. There is a robust process in place for whistleblowing and the policy is based on a culture that is open and fair.
4. Staff and volunteers are aware of the need to maintain professional boundaries.
5. There are procedures in place to support the individual welfare needs of participants, including developing personal risk assessments where needed.
6. Resources about safeguarding are known and visible.
7. An action plan is developed and implemented that identifies the organisation’s approach and strategy to safeguard adults with clear tasks and timescales. This needs to be agreed, sanctioned, and signed off by the board.
8. Support is available for staff and volunteers following a disclosure of abuse.
Theme 3: Training
This will include a commitment to making sure staff and volunteers at all levels have a good knowledge of their safeguarding duties and responsibilities, including knowledge about their policies and procedures.
1. There is as organisational training plan that identifies what safeguarding training is required for individuals with different responsibilities.
2. All training is quality assured and meets the objectives of the organisation.
3. Training records are kept and maintained for compliance.
4. There is a process to assess effectiveness/impact of training received.
5. Safeguarding is included in all staff and volunteer induction.
Theme 4: Safe Recruitment
This will demonstrate the responsibilities and expectations for recruiting staff and volunteers is clearly set out, understood and acted upon.
1. The organisation sets out safe recruitment procedures and ensures these are implemented throughout the sport/organisation.
2. Roles that require a DBS check and the level of check are clearly identified and supported by a clear renewal policy.
3. A risk assessment is completed on all positive disclosure information.
4. Staff and employee induction includes familiarisation of the organisation’s safeguarding procedures and expectations upon them.
5. There is a commitment to referring a person to DBS barred list in relevant circumstances.
Theme 5: Codes of Conduct
This will show an understanding of how the organisation’s codes of conduct work and apply in everyday practice.
1. The organisation has in place Codes of Conduct for staff, volunteers, participants and all roles within the sport or activity.
2. All those involved in sport and activity understand their Code of Conduct and have declared to uphold it.
3. Staff and volunteers understand the action that will be taken when a breach of the Code of Conduct occurs.
4. The organisation has guidance in place that details what constitutes a breach of a position of trust with an adult at risk.
5. The Code of Conduct is included and crossed referenced within the organisation’s safeguarding adult’s policy and procedures.
Theme 6: Case Management
Please Note: Active Partnerships need to answer questions 4,7 and 8 only
This will demonstrate the process by which safeguarding concerns are received and acted upon, including not only the outcome but also how it monitors and evaluates action and effectiveness.
1. The organisation has a case management process in place.
2. Terms of reference are in place for the case management panel/group that clearly state the group’s responsibility towards safeguarding adult cases.
3. There is expertise in adult safeguarding present as part of the case management process.
4. There are links to national organisations and/or local adult safeguarding boards with a range of information, guidance, templates and good practice examples which help your organisation manage safeguarding adult cases more effectively.
5. Disciplinary action is taken against staff or volunteers who have abused or neglected adults in their care, or otherwise contravened the Code of Conduct, and records are kept regarding outcomes.
6. Information and documents are stored in a safe way and are accessed by identified personnel only in line with data protection legislation and guidance.
7. The organisation ensures they use all available safeguarding information to monitor and evaluate themes, make necessary policy updates and ensure organisational learning.
8. Adults involved in a safeguarding concern are involved in decision making as is outlined in the Mental Capacity Act.